1. Food Booths are available to FRGs, Private Organizations, clubs and similar groups within the Tower Barracks and Rose Barracks communities. Food Booths will operate for the full duration of your scheduled shift or until your booth sells out. 2. Proposals will be accepted and approved on a “first come, first served” basis. If a group submits a proposal that duplicates the food sale of a group already accepted, they will be given 24 hours to select a different food item to sell. If they are unable to do so, the slot will go to the next group that submits a proposal. Some ideas for snacks and desserts are: popcorn, chocolate or candied popcorns, cakes/pies (whole or by the slice), cupcakes, cookies, donuts/pastries, brownies, trail mix, cake pops, nachos, cotton candy, peanut brittle, homemade candy, etc.) There will be AAFES food trucks on-site during the Bazaar selling a meal items as well as the Java Café offering coffee, tea and hot cocoa. 3. Once your proposal is accepted, you will receive the food booth agreement by email. The agreement must be submitted within 10 days, along with your deposit of $50. Failure to do so will result in the space going to the next group on the waiting list. 4. A $50 deposit will be required with the signed agreement. If the group cancels their Food Booth, the group will forfeit their deposit. Failure to keep the food booth area clean will also result in a forfeit of the deposit. 5. Groups must list the food items they intend to sell in their proposal and in this agreement. Any changes to their food sale must be approved in advance. Groups may not sell the same food item as another group. (i.e. we will not have multiple groups selling popcorn.) However, all groups will be permitted to sell beverages. 6. Groups are responsible for ensuring they comply with all USAG Bavaria guidelines governing food sales and fundraising. Volunteers are reminded to have food handler's cards available for inspection. 7. Groups must provide their own supplies and equipment. This includes but is not limited to: tables, chairs, tents, water, ice, paper towels, trash bags, trash cans and the like. Electrical outlets will NOT be available. Grills, generators, fryers or the like will not be permitted.
8. The Food Court is outside, so please be prepared for ALL weather. There is no alternate location in the event of inclement weather. Each group may utilize one small tent/canopy if rain or snow is in the forecast. Please note that you have thirty minutes between shifts to remove all your items from the space for the next group.
9. Each group must bring their own trash bins and trash bags to use for their waste from the sale and for collecting their customers’ trash. Each group must haul away all trash generated by their booth. If a group fails to bag and remove their trash, they will forfeit their deposit and may be asked to leave the Bazaar. 10. Rinsing dishes/cookware and dumping food waste on the grounds of the Crown Jewel Bazaar will NOT be permitted. (This includes debris/grease from cookware or serving dishes.) If a group is found to be doing this, they will forfeit their deposit and may be asked to leave the Bazaar.
This form must be submitted digitally to retain your space for the Crown Jewel Bazaar. Following submission, you will be directed to print and complete a submission slip. Please bring that form along with the $50 deposit in an envelope with “ATTN: Bazaar Concessions” to either the Grafenwoehr or Vilseck Thrift Shops during regular business hours. This online form, the submission slip and your deposit must be received within 7 days of your accepted proposal. Email email@example.com following drop-off to notify our Chair.
DISCLAIMER: THE BAVARIA COMMUNITY AND SPOUSES' CLUB ("BCSC") MAY, AT TIMES, FACILITATE VARIOUS SOCIAL AND/OR CHARITABLE GATHERINGS, MEETINGS, FUNCTIONS, EVENTS, TRIPS, ETC. (COLLECTIVELY, “ACTIVITIES”) FOR THE BENEFIT AND ENJOYMENT OF ITS MEMBERS AND NON-MEMBERS (COLLECTIVELY, “PARTICIPANTS”). HOWEVER, BCSC MERELY ACTS AS A FACILITATOR FOR THE PARTICIPANTS TO ENGAGE IN THE ACTIVITY, AND AS SUCH, ASSUMES NO LIABILITY FOR ANY LOSS, INJURY OR DAMAGE ARISING OUT OF OR IN RELATION TO THOSE ACTIVITIES. PARTICIPATION IS AT YOUR OWN RISK AND DISCRETION.
Bavaria Community & Spouses Club CMR 411 GD 27 APO, AE 09112